DISTRICT GUIDELINES
The Ohio Association of Family and Consumer Sciences is composed of four districts (See Map, Section A) to permit participation of individual members and to develop effective programs. District organization and function shall conform to OAFCS Bylaws and guidelines.
- District members must meet the membership requirement of AAFCS and must hold membership in both AAFCS and OAFCS. District membership is based on the individuals AAFCS mailing address.
- Dues are paid to the AAFCS treasurer. The amount allocated for state and districts is returned to the OAFCS treasurer. The OAFCS treasurer distributes funds to districts as directed by the OAFCS Executive Board.
ORGANIZATION
A district executive board composed of elected officers and appointed district committee chairperson governs each district. Elected officers and their terms of office are:
- President 1 year
- President-Elect 1 year
- Vice-President, Membership 2 years
- Vice-President, Nominations 2 years
- Secretary 2 years
- Treasurer 2 years
Committees may vary in type and number for different districts, but tend to follow the committee pattern of OAFCS. Districts may not need the same number of committees required by the state organization. District committees may be developed according to program and size of membership. The district president appoints district committee chairpersons.
DISTRICT BOARD
- Meets on call of District President, usually a minimum of three times a year.
- Establishes policies regarding district affairs.
- Adopts a budget submitted by district treasurer.
- Recommends persons for state office or committee work.
- Makes decisions regarding cooperation and representation in community and state projects.
- Promotes a program of work appropriate for the district which is consistent with the purposes of OAFCS and AAFCS.
ELECTIONS
District elections are conducted by mail or e-ballot, simultaneously with OAFCS elections. A district nominating committee presents nominations for district offices and, in appropriate years, nominees for district representative on state nominating committee. The nominations are presented to the district board and are then forwarded to the state nominating committee that will conduct the state and district elections by mail or e-ballot. Nominees must give consent before their names are submitted to the membership.
MEETINGS
- Each district holds at least one district meeting during the fiscal year. Any OAFCS member may attend any district meeting.
- The district board with the appropriate district committees establishes arrangements for dates, meeting places, and programs. These arrangements should be cleared with the OAFCS Vice-President, District Affairs.
RESPONSIBILITIES TO OAFCS AND AAFCS
- District president serves as a member of the OAFCS Executive Board.
- District board suggests, on request of OAFCS president, members for leadership positions in OAFCS and AAFCS.
- District presidents are the liaison between the district and state association
- District committee chairpersons may be requested to serve as members of corresponding state committees to help strengthen both the state and district programs.
- On request of the OAFCS president, each district submits, for consideration, the names of members who are available to serve as delegates or alternate delegates to AAFCS Annual Meeting.
- Each district president prepares a yearly report of district events and activities. This report is submitted to the OAFCS Vice-President, District Affairs.
DUTIES OF DISTRICT OFFICERS
COUNSELOR
- (Past President, Past President-Elect)
- Serves as member of District Executive Board
- Provides counsel to members of the District Executive Board
PRESIDENT (Serves one year as District President-Elect)
- Serves as a member of the OAFCS Executive Board. Attend executive board meetings or send a representative. Present a report of your district functions and provide a written report for the state secretary.
- Presides at District Executive Board meetings and general district meetings. Call for District Board Meetings, usually a minimum of three times per year.
- Appoints committee and section chairpersons, as needed.
- Appoint a person to serve on state awards committee. This person may eventually serve as co-chair or chair of this committee. These should be two-year terms. District A and B appointed in even number years and District C and D appointed in odd number years, beginning in 1997. Select and recognize district Friend of the Family Award winners. Each district should have at least one nominee for each state award. Award packets come out in the fall and are at oafsc.org the OAFCS web site.
- Each district needs to promote persons for state offices and also to serve on executive board.
- Reports district program and activities to OAFCS Vice-President, District Affairs. Put the state president and president-elect on your mailing list.
- Prepares a yearly report
PRESIDENT-ELECT (Elected for 3-year term: President- Elect, President, and Counselor)
- Responsible for program of district meetings. Plan at least one educational meeting for district members. Apply for PDU’s for this program. You may have more than one meeting. Put the state president and president-elect on your mailing list.
- Serves as an alternate for the president
VICE-PRESIDENT, MEMBERSHIP (Elected to a two-year term: District A & C elected in even years and B & D in odd years.
- Responsible for membership activities and projects.
- Functions as a member of the District Executive Board.
VICE-PRESIDENT, NOMINATIONS (Elected to a two-year term: District A & C elected in odd years and B & D in even years.)
- Responsible for nominating candidates for district and state office. Reports to OAFCS Vice President Elect, District Affairs (state nominating chair).
- Functions as a member of District Executive Board.
- Notifies District Candidates the outcome of the election.
SECRETARY (Elected to a two-year term in even years.)
- Responsible for records of official action and policy decisions.
- Functions as a member of District Executive Board.
- Distributes minutes to members.
TREASURER (Elected to a two-year term in odd years.)
- Responsible for all financial records. Sets up a ledger for receipts and disbursements using fiscal year of November 1 to October 31. Send books to the State Treasurer for audit by December 1. (By order of the OAFCS Executive Board, substantial penalties may be imposed for late submission of the annual district treasurer’s report. The penalty may include withholding the district’s share of membership dues and additional fines to cover the penalty cost incurred at the state level.)
Go here for more District A News & Information
| Deborah Wooldrodge, President Lois Clark, Secretary Nancy Recker, Nominations Chair |
Go here for more District B News & Information
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OAFCS District B Board Members: |
Go here for more District C News & Information
| Rita Hollenbacher, President Barbara Vance, Secretary Carol Hadsell, Treasurer Julie Drumheller, VP-Nominations Polly Westbrook, VP-Membership |
Go here for more District D News & Information
| Kim Strode, President Kelly Schulze, Secretary Mary Jo Kohl, Treasurer |
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