Rita Hollenbacher, President
Barbara Vance, Secretary
Carol Hadsell, Treasurer
Julie Drumheller, VP-Nominations
Polly Westbrook, VP-Membership

OHIO ASSOCIATION of FAMILY AND CONSUMER SCIENCES
DISTRICT C
EXECUTIVE BOARD
Position Descriptions

Counselor

(Past President, Past President-Elect)

1.   Serves as member of Executive Board

2.   Provides counsel to members of Executive Board

President

(Serves one year as District President-Elect

1.   Serves on the OAFCS Executive Board and acts as a liaison between the Board and the District

2.   Sets dates and prepares advance agendas for District Executive Board meetings

3.   Chairs District Executive Board meetings and member meetings

4.   Maintains contact with all district officers and supports activities they are doing

5.   Approves all District expenditures

6.   Appoints District committee chairpersons

7.   Submits a District Plan of Work and Annual Report in conjunction with District Executive Board

President-Elect

(Elected for 3-year term:  President- Elect, President, and Counselor)

1.   Serves as district program chair for fall and spring meetings

2.   Organizes, with assistance of the executive committee, a program committee    which:

A.  Plans 2 district programs or workshops, one to take place in the fall and one to take place in the spring

B.  Arranges for meeting locations

C.  Plans program

D.  Contacts all speakers

E.   Chairs or provides for chairing or program

F.   Arranges for printing and distributing via mail the meeting announcements

G.  Sends announcement of meeting to:

1.   OAFCS Newsletter

2.   OAFCS Vice-President, District Affairs

3.   OAFCS President

1. Handles registration for fall & spring meetings, providing an accurate accounting of money received and list of registrants to the district treasurer

I.    Acknowledges participation of speakers, etc.

3.   Functions as member of the District Executive Board

4.   Functions as member of the OAFCS Program of Work Committee

Vice-President, Membership

(Elected for a 2 year term, odd years)

1.   Attends district and state committee meetings in support of membership recruitment

2.   Follows recommendations of state membership chairperson and functions as    committee member of the state membership committee

3.   Functions as member of the district executive committee in the role of membership

4.   Establishes a district membership committee which will personally contact former and prospective members securing new members

5.   Maintains the membership file monthly for the district

6.   Follows recommendations formulated by the district executive board concerning membership recruitment

Vice-President, Nominations

(Elected for 2 year term, even years)

1.   Functions as a member of District Executive Committee

2.   Provides a list of candidates for offices being vacated that year

3.   Submits to state nominating chair the list of candidates

4.   Notifies candidates with the outcome of the election

Secretary

(Elected to a two-year term in even years.)

1.   Keeps minutes of meetings

2.   Distributes minutes to:

A.  District C Executive Board

B.  OAFCS Vice-President, District Affairs

C.  OAFCS President

D.  OAFCS President-Elect

3.   Keeps records of past meetings and activities of District C

4.   Functions as member of the District Executive Board

Treasurer

(Elected to a two-year term in odd years.)

1.   Sets up a ledger for receipts and disbursements using fiscal year of November 1 to October 31

2.   Prepares a treasurer’s report for district meetings

3.   Pays bills approved by the district president

4.   Sends books to the State Treasurer for audit by December 1. (By order of the OAFCS Executive Board, substantial penalties may be imposed for late submission of the annual district treasurer’s report. The penalty may include withholding the district’s share of membership dues and additional fines to cover the penalty cost incurred at the state level.)

5.   Prepares a budget in conjunction with district officers or a special financial committee

6.  Functions as member of the District Executive Board

Preprofessional/Graduate Student Section

(Appointed by the District President

1.   Attends district meetings

2.   Attends and represents District C at state Preprofessional/Graduate Student Section meetings

3.   Serves on committees at the state level

4.   Encourages membership within local chapter and District C.

5.   Functions as ex-officio member of District C Executive Committee

Public Relations Chairperson

(Appointed by District C President)

1.   Maintains an up-to-date list of media contacts and addresses for the District C area

2.   Releases advance information to the media about spring and fall meetings

3.   Attempts to secure media coverage of spring and fall meetings

4.   Arranges for printing the district newsletter and coordinate distribution with President-Elect via mail along with fall & spring meeting announcements

5.   Functions as member of District C Executive Committee

Awards Chairperson

(Appointed by District C President

1.   Reviews and revises the award applications if needed

1. Duplicates copies of the applications and distribute via mail with fall meeting information to all District C members

3.   Receives completed sets of applications and duplicate for review by District C Executive Committee at November board meeting

4.   Orders the awards to be presented at the spring meeting

5.   Notifies each award winner following his/her selection

6.   Presents the awards at the spring district meeting

7.   Publicizes the winners in OAFCS Newsletter

8.   Forwards to OAFCS Awards Committee those applications eligible to be considered for OAFCS awards

9.   Serves as member of OAFCS Awards Committee if requested to do so

Scholarship Chairperson

(Appointed by District C President or OAFCS Scholarship Chair)

1.   Promotes scholarship applications in District C

2.  Serves as member of OAFCS Scholarship Committee to evaluate scholarship applications as requested by OAFCS Scholarship chair